Convert Ordinary PowerPoint Presentations to Web-Friendly Flash Movie (.swf) Format


Deborah Schroeder
Senior Instructional Support Specialist
Office of Instructional Services and Support
Published: March-April 2009

Category: » Tech-skills-software » Powerpoint

iSpring is a free PowerPoint add-on that allows you to convert ordinary PowerPoint presentations to Web-friendly Flash movie (.swf) format. It will keep visual parameters and animation formatting. You must have Microsoft PowerPoint 2000/XP/2003/2007 installed before you install iSpring.

1. If you haven't already done so, download and install iSpring Free.


2. Open Microsoft PowerPoint.


3. Open/Create a PowerPoint presentation.

4. Once you have a final version of the PowerPoint presentation, click on the iSpring Publish icon.

From the Publish to Flash dialog box:

1. Add a Presentation Title.

2. Select a Destination where you want to save the Flash file using the Browse... button.

3. Select the appropriate Options.

4. Click on the Publish button at the bottom to convert the PowerPoint presentation.


5. Three files will be generated after the conversion has taken place.

  • fixprompt.js - This is the playback controller file. This file is linked to the index.html file.
  • index.html - This is a Web page which has the .swf movie and fixprompt.js embedded.
  • filename.swf - This is the actual Flash movie. (In this example, the file is named "MDLA-training.swf".)


You are now ready to post the presentation into WebTycho. There are three ways to accomplish this.

  1. Create a link to the .swf file.
  2. Embed the the .swf file.
  3. Upload the three iSpring generated files to a server, such as Polaris, using an FTP program.

Option A - Creating a Link (easiest option):

1. Navigate to your WebTycho classroom.

2. Click on Faculty Center from the left menu.

3. Select Manage next to Course Content.

4. Select Edit next to place holder for files.

5. Click the Add Attachments button and navigate to the .swf file. Once the .swf file has been attached, click the Submit button at the bottom of the WebTycho window.

6. From the Manage Course Content screen, click the Create Text button.

7. Add some text to the text box. (NOTE: You will need to make sure your Text Formatting Editor is turned on.)

8. Select the text that you want to link the .swf file to, then click the Link icon.

9. From the Insert Hyperlink dialog box, select Web Links, select your .swf file from the list, then click the OK button.

10. Once the link has been created, the text should turn blue with an underline. Click on the Submit button to save the newly created Course Content item.

11. Review the new content item and test the link to make sure the Flash movie plays correctly.


Option B - Embedding (more advanced option)

1. Navigate to your WebTycho classroom.

2. Click on Faculty Center from the left menu.

3. Select Manage next to Course Content.

4. Select Edit next to place holder for files.

5. Click the Add Attachments button and navigate to the .swf file. Once the .swf file has been attached, click the Submit button at the bottom of the WebTycho window.

6. From the Manage Course Content screen, click the Create Text button.

7. Select View-->HTML View from the toolbar. (NOTE: You will need to make sure your Text Formatting Editor is turned on.)

8. Copy/Paste the following embed code (NOTE: you will need to change filename.swf to whatever you named your .swf file. In the image below, the file name is "MDLA-training.swf"):

<embed name="presentation" src="../media/FileHolder/$FILE/filename.swf" width="720"
allowfullscreen="true" quality="high" bgcolor="#ffffff" pluginspage="http://www.adobe.com/go/getflashplayer" type="application/x-shockwave-flash" align="middle" allowscriptaccess="sameDomain" height="576"></embed>

8a. Click the Submit button to save the newly created Course Content item.

9. Review the new content item to make sure the Flash movie plays correctly.


Option C - Uploading the iSpring generated files to a server (most challenging option):

(NOTE: This option assumes that you have an FTP program installed on your computer and that you are comfortable with uploading files to the server and determining the URL of your uploaded files.)

1. Using an FTP Program, publish all three files to the server (e.g., Polaris).

2. Navigate to your WebTycho classroom.

3. Click on Faculty Center from the left menu.

4. Select Manage next to Course Content.

5. From the Manage Course Content screen, click the Create Link button.

6. Type in the URL location of the index.html file that you uploaded to the server. (Note: You can, if you prefer, just type in the URL to the .swf file.) Click the Submit button to save the newly created Course Content item.

7. Review the new content item to make sure the Flash movie plays correctly.

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Comments

S.A. M. -- Nov 4th 2009

Which is better, iSpring or Impacta? What is the difference? Thanks for the info.

Deborah Schroeder -- Nov 4th 2009

Aside with the technical glitches I have experienced with Impatica, I prefer iSpring over Impatica because with iSpring you basically have one .swf file that you can upload to the classroom. With Impatica you need to upload several files to Polaris, then post a link in the classroom.

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